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Go Find
Office Co-ordinator
Milton - ON, Ontario,CANADA
Administrative Support
Employer: Can States Express Inc.
Job id
:
2146722018
Posting Date
:
June 21, 2022
Expiry date
:
May 20, 2023
Vacancies
:
1
Salary
:
$25.80 per hour
Website
:
Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
Managing schedules for conference and community spaces
Monitoring and ordering inventory for office and break room supplies
Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
Filing and organizing records, invoices and other important documentation
Submitting work orders and scheduling repairs for general office space and equipment
Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
Welcome clients and visitors to the office and assist them as needed
Perform various clerical tasks as needed (file papers, organize supplies, etc.)
Take meeting notes and transcribe into email, document or spreadsheet form
Prepare and send faxes
Answer phones and route calls to appropriate persons
Take and deliver phone messages
Manage, sort, and dispense incoming mail and faxes
Prepare outgoing mail, faxes and packages
Perform general bookkeeping duties
Maintain staff and company calendars
Set appointments, meetings, and conference calls
Reserve conference spaces for meetings
Notify and remind all parties of upcoming events, lunches, meetings etc.
Plan out of town travel arrangements for executives
Suggest changes to office task workflow in order to improve efficiency
Maintain an organized work space at all times
Clean and tidy public office spaces
Frequently check office supply stock; reorder supplies when needed
Track orders and maintain vendor relationships
Attend company meetings and take notes, keep minutes, etc.
Train and assign tasks to new office clerks or interns
Report any updates or pertinent issues that need addressing to the office manager
Uphold and carry out company office policies and procedures
Job requirements
College,CEGEP or other non-univeristy certificate or diploma from a program of 1 years to 2 years
1 years to less than 2 years of experience is required.
Communication
Analysis and Assessment
Judgment
Problem Solving
Decision Making
Planning and Organization
Time Management
Attention to Detail
Accuracy
Delegation
Coaching
Initiative
Integrity
Adaptability
Teamwork
Proven office management, administrative or assistant experience
Knowledge of office management responsibilities, systems and procedures
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office