Office administrator

Work setting:

• Relocation costs covered by employer
• Business
• Retail/wholesale establishment/distribution centre
• Manufacture

Budgetary responsibility:

• 0 - $100,000

Responsibilities:

Tasks

• Plan and organize daily operations
• Work with the marketing department to understand and communicate marketing messages to the field
• Advise senior management
• Oversee the preparation of reports
• Coordinate the flow of information within the team
• Open and distribute mail and other materials
• Determine and establish office procedures and routines
• Evaluate daily operations 
• Schedule and confirm appointments
• Conduct research
• Type and proofread correspondence, forms and other documents
• Consult with clients after sale to provide ongoing support
• Establish and implement policies and procedures
• Assign, co-ordinate and review projects and programs
• Oversee development of communication strategies
• Plan, organize, direct, control and evaluate daily operations
• Set up and maintain manual and computerized information filing systems
• Maintain and manage digital database
• Manage contracts

Supervision:

• 1 to 2 people

Experience and specialization:

Computer and technology knowledge

• MS Project
• Social Media
• MS Excel
• MS Office
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Area of work experience:

• Correspondence

Area of specialization:

• Contracts
• Invoices
• Business process management
• Charts, tables, graphs and diagrams

Additional information:

Work conditions and physical capabilities:

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Work with minimal supervision

Personal suitability:

• Flexibility
• Organized
• Reliability
• Ability to multitask
• Time management
• Adaptability
• Team player
• Judgement
• Due diligence
• Client focus
• Accountability
• Accurate
• Quick learner

Benefits