About Us:
Medway Staffing Solutions is a fast-growing medical recruitment agency dedicated to connecting healthcare professionals with leading facilities across Canada. We pride ourselves on professionalism, efficiency, and a people-first approach to staffing and client relations.
Role Overview:
We are seeking a detail-oriented and proactive Administrative Officer to support our recruitment and operations team. The ideal candidate will have strong organizational skills, excellent communication abilities, and a passion for helping others succeed in a dynamic healthcare environment.
Key Responsibilities:
- Provide administrative and clerical support to the recruitment team, Maintain accurate candidate and client records in databases, Scheduling interviews and coordinating onboarding documents, Manage contracts, Respond to phone calls and emails promptly and professionally, Answer electronic enquiries, Respond to employee questions and complaints Order office supplies and maintain inventory Oversee payroll administration Arrange travel, related itineraries and make reservations Set up and maintain manual and computerized information filing systems, Support payroll, timesheet, and compliance documentation processes, Manage office supplies and assist with general office coordination, Perform basic bookkeeping tasks.
Education
Atleast a College diploma or bachelor’s degree in Human Resources/Business Administration/Health Sciences, or related fields.
Experience:
- Atleast 1-2 years of administrative experience is required.
- Clerical experience with long-term care homes, hospitals, or community healthcare settings is a strong asset.
- Familiarity with nursing and PSW roles, licensing requirements (CNO, PSW registry), and healthcare compliance procedures is an asset.
Computer and technology knowledge
- MS Office
- Electronic mail
Work conditions and expectations: The ideal candidate should have the ability to work independently and with minimal supervision while meeting deadlines, maintaining strong attention to detail, and efficiently performing repetitive tasks and should be able to multitask effectively, demonstrate excellent oral communication skills, and be organized, dependable, client-focused, adaptable, and accountable in all aspects of their work.
Work location: In-office, London, Ontario
If you think you are a good fit, then apply:
By email: medwaystaffing@gmail.com
Subject line: Administrative officer Application – Medway Staffing Solutions Inc.